Very rarely is team improvement a one-time task. Usually, when we want to improve our team, we must do it over a period of time, with a clear goal in mind. As with any type of goal-setting, having a plan and the right tools in place is essential in order to be able to succeed. This article will show you how to do just that by using Mentimeter for reflection and follow-ups sessions in a team setting.
Plan a team reflection session
When you want improve how your team works you need to start by reflecting on the status quo in order to understand what your team's strengths are, and what can also be improved. Plan a team reflection session with your team in order to set aside time for a reflection; a Friday afternoon is a perfect time to hold such a session.
Create a reflection session in Mentimeter
The term "reflection" can be interpreted in many different ways. However, in order to make sure that your reflection session is productive, we recommend that you create a structure that you can follow during your planned reflection sesson, rather than just having an open discussion. Following a set structure with a number of workshop task will help you and other participants to formulate ideas in a clear way.
Create your reflection session with Mentimeter. The interactive presentation format is perfect for promoting discussion and collecting data that you can look at afterwards and analyze. If you already have a structure in mind you can go ahead and create a Mentimeter presentation from scratch. But if you’re unsure how to get started, we have created a presentation template that you can use to help you get started.
Weekly Retrospective Meeting
Analyze the data and take action
This step is important in order to make sure that the outcome of the reflection has a positive impact on your team and their work. After you have held your first reflection session, you should be able to identify some areas of improvement that your team can start to focus on. In order to analyze the data you have collected with Mentimeter you can either download the PDF or alternatively, export to Excel. This will make it easier for you to get an overview of all your data. From the data collected you should be able to define some action points that will will help you to improve and help your team reach their goals. Once you have those action points, its time to take action.
Book a follow-up session
After a set period of time, which could be a week or a month, depending on your improvement goals, it is time to book a follow-up session. Holding a follow-up session at regular intervals is the key to success when it comes to continuous team improvement as only by reflecting again and gathering more feedback and data can you measure improvement and set new goals for the next stage of improvement.
So now you have collected your data, what’s next? With Mentimeter you can vizulize and compare sets of data using the history and trends feature. This can give you and your audience an instant overview to see if your team has improved in the time since your first meeting. Repeat these steps over time in order to track progress and see how your team improves with reflection!
